Corporate Meeting Coordinator

As a Corporate Meeting Coordinator, you will leave a lasting impression on employees and clients by greeting clients with the 10-5 rule�while�managing the front desk, providing meeting planning support, and helping clients with meeting inquiries.�The ideal candidate will be analytical with excellent organizational skills and detailed oriented. This position is client facing on site at our Conference/Client Center five days a week.�

Job Description

• Manage reception desk essential functions, greeting and directing clients, answering telephone calls, promptly returning emails, etc.
• Submit facilities requests as directed by Planner; walk and inspect conference room setups.
• Support Event Managers with high level meetings; and stretch assignments as needed.
• Build working relationships with fellow colleagues, porters, audio visual and catering teams.
• Manage space issues, escalate unresolved issues to the Lead Planner
• Manage booking request, communication with clients regarding placement of event
• Adhere to standards of operations established for Conference Center
• Work with planner supporting smaller on-site events�
• Detailing and planning boardroom meetings, working closely with porters, audio visual and catering teams.
• Join planner on pre and post con calls, aiding data entry.
• Check rooms making sure catering, audio visual and room sets match BEO.�

Qualifications

• Two years hospitality experience in a 5-star hotel, Event Planning and Food & Beverage�
• Ability to effectively manage guest experience and expectations, some requiring a high level of tact and diplomacy
• Knowledge of basic audio visual and catering
• Quick problem solving skills and effective time management
• MS Office skills, knowledge of EMS booking system (a plus)

Must be willing to work flexible shifts to cover conference center hours and locations